Corporate event AV production brief.
Organize the information a production team needs to plan rooms, crew, schedules, audio, video, lighting, streaming and deliverables.
This fillable brief is designed for conference planners, internal event teams and producers who need a practical starting point before the technical scope is finalized. Complete what you know, leave unknown items visible and attach the latest agenda and floor plans.
Download the production brief.
Type directly into 57 fields, save the completed PDF and share it with your venue or production partner.
Download the fillable PDFWhat the template covers
- Event objective, format, dates, attendance and working budget
- Load-in, rehearsal, program and strike schedule
- Room-by-room audience capacity, session format and AV needs
- Presenters, stage formats and audience interaction
- Audio, projection, LED, lighting, cameras and IMAG
- Livestreaming, remote guests, captions and graphics
- Recordings, edits, file formats and delivery deadlines
- Venue contacts, supplied materials, constraints and open decisions
How to use it
- Complete the event overview and schedule first.
- Add each contracted room, including spaces that operate simultaneously.
- Mark known technical needs without trying to design the system yourself.
- List unanswered questions and venue restrictions.
- Attach the draft agenda and floor plans before sending the brief.
The goal is not to make every technical decision. It is to show the production team what is confirmed, what is assumed and what still needs to be resolved.
Need help turning the brief into a production plan?
LiveFocus can review the agenda, venue and room requirements and build the technical approach.
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